Scheduling Non-Krios Instrument Time
Once a user completes New User Orientation, they will be entered into the scheduling system (PPMS). This is an online scheduler that enables users to schedule time on the screening EMs and sample preparation equipment without contacting MEMC staff.
The intent of the following rules is to ensure access to the instruments for the largest number of users, not to limit access.
- Signing up less than 24 hours before a session begins is considered “Last minute booking” and it will not count against bookings allotment.
- If you are more than 30 minutes late, you will forfeit your session, if others wish to use it.
- Sessions must be canceled 24 hours in advance.
You may not request 2 consecutive sessions during weekday-daytime (9am-5pm) hours. It is OK and encouraged to do this with evening and weekend sessions or in combination with a daytime session (e.g. 9am to midnight on weekdays or 9am to 9am the following day on weekends) assuming you have 24-hour access.
Last minute booking
Any session scheduled less than 24 hours in advance (or over a weekend or holiday) is considered a last minute booking. Last minute bookings may be accommodated based on staff availability. If you require full staff assistance please book at least one week in advance.
If you are more than 30 minutes late, you will forfeit your session, if others wish to use it. If you know you will be late in advance, please notify MEMC Staff by email, memc [a] nysbc.org .
Failure to show up for sessions you booked in advance inconveniences everyone. If you find, for any reason, that you will not use a session you have booked – YOU MUST CANCEL 24 HOURS IN ADVANCE.
Microscope down time/early termination of a session
If there is an unexpected issue that leads to termination/cancellation of your session, we will try to work with you to schedule another session although it is not guaranteed.
Special case sign-up is available with the help of the MEMC Staff.
- If you have a special need for more microscope time (e.g. you have to get a paper out quickly), please talk to your institutional representative and email memc [a] nysbc.org to submit a request for extra time.
- Should a multi-day session be needed users should contact the memc [a] nysbc.org and provide an explanation.
After-Hours Use of Instrumentation
For after-hours use the following must be met:
- Users must be certified as independent on the instrumentation they are booking.
- The applicant should have a reasonable need for significant 24-hour access to the resources of the center. The privilege of 24-hour access is solely for the scientific use of the MEMC resources.
- C-14 Certification: Applicants shall hold a New York Fire Department Permit for Supervision of a Chemical Laboratory certificate (type C-14) in their home institution.
- Users must request approval of after-hours use of instrumentation via email to MEMC at memc [a] nysbc.org and session booking must be approved in PPMS.
- Users will be issued an NYSBC Temporary Access Form for each session by a MEMC staff member. You cannot stay past 5 pm without receiving this form. Each additional user must have their own NYSBC Temporary Access Form.
- Please fill a couple LD4 dewars so that you have enough liquid nitrogen for your session.
- If you cannot make it on-site before 5 pm, please email memc [a] nysbc.org and ask a staff member to fill LD4s for your session.
If you encounter any issues:
- Notify MEMC at memc [a] nysbc.org
- Shutdown equipment (if possible)
- Go home! If you cannot properly shutdown the instrumentation for any reason, please let us know and we will troubleshoot the next day.
In a case of an emergency please contact the laboratory safety officer. Emergency contact information can be found on signage in the dehumidified room and at both entrances to the lab.